NCAR&EMS Board of Directors, Meeting Minutes

Meeting Minutes for February 22, 2009


NC Association of Rescue & EMS, Inc.
February 22, 2009
NC Association of Rescue & EMS, Inc., Office, Goldsboro, NC
Commander Gary Whitman called the meeting to order.
Invocation: Carnie Hedgepeth.
Welcome: Gary Whitman.
The Auxiliary was excused for their meeting.
Adoption of order of business with the exclusion of convention minutes; Motion by Terry Foxx; Second by Eddie Haddock; Motion Carried.
Guests recognized; Drexdall Pratt Chief OEMS, Allen Johnson OEMS, Larry Hughes OSFM.
Roll call showed 15 Directors, 2 Alternates, Commander, Vice Commander, and Executive Director present.
Minutes of Directors meeting; Motion to approve Bill Henderson; Second by Fitz McKeel; Motion Carried.

Old Business:


Agency Reports:



Drexdall Pratt. (1) New EMS rules were passed by the Rules Review Commission on December 18, 2008. Ten letters of objection were received by the RRC, however, no letters were received from NC EMS providers or stakeholders. Seven of the letters came from attorneys representing the private out of state air medical provider that filed a federal lawsuit primarily regarding CON issues. Five letters came from the out of state provider staff. (2) Senate Bill 232 was introduced last week which if enacted would disapprove the EMS rules. This would have a significant negative impact on all the EMS rules, not just the air medical sections. (3) The RRC repealed the Model System rule as it did not relate to regulatory oversight of the minimum required to obtain system license etc. The EMS Advisory Council will establish a sub committee to establish criteria and review process for future Model Systems. The new process will be an annual recognition of systems functioning at a higher level of service as defined by the sub committee and approved by the Advisory Council. The OEMS will recognize those systems recommended by the Council. (4) The OEMS is asking through the Dept and Governors Office for a legislative study commission to look at the statewide trauma system and potentially provide a mechanism for future funding of the system. The rural hospitals play a major role the current system and continue to see a large number of trauma cases each year. They are in need of financial support in order to assist with and ensuring that appropriate services can be offered for the trauma patient. (5) Several other Bills affecting EMS are being discussed by various legislators but have not been introduced thus far. (6) The Disaster Medical Preparedness Conference has been approved and is being held May 26 - 29 at the Joseph Koury Convention Center in Greensboro.

Boards & Commission Representative Reports:

Certification Board:

Rescue Committee:

Terry Fox. (1) The Rescue Committee met at Pinecroft Sedgefield FD on November 25, 2008. (2) Topics of discussion included several requests for various certification levels. (3) Kevin Gordon presented an overview of the rewrites of the NFPA 1006, 2008 edition of the Technical Rescuer Standard. Changes between the 2003 & 2008 editions were discussed. The validation committee has been working diligently since October 2008. It was discussed about leaving specific chapter numbers for each chapter off of future certificates due to frequent chapter number changes. Kevin also presented some potential changes by the Educational Methodology committee. (4) Terry Foxx made a motion to place a hold on implementing the Wilderness Pilot Program until the validation committee has reviewed it. (5) The next meeting will be held at Pinecroft on February 24, 2009 at 07:30 PM.

EMS Advisory Committee:

Fire & Rescue Commission:


Gordon A. Joyner. (1) Reminder that departments could be experienced rated based on the number and severity of claims over a three year period. (2) Dean Wall is retiring from his position on the board and Joel Faircloth will be recommended to fill his position. (3) Next meeting 05-18-2009 in Greensboro.

Fire & Rescue Pension Fund Board:

Howard A. Shaw (1) The pension is currently paying $170.00 per month. (2) There have been a couple of bills introduced for an increase in the pension up to a $5 increase. Increases may however be hard to get with the state of the economy and the state budget.

Committee reports were given as follows:

Advisory Committee:

Tommy McNeill. (1) Approve the Executive Director to research and report back to the directors on the request from the NC State Fireman's Association to combine conferences; Second Joe Mancos; Motion Carried. (2) Approve Convention guest list. Chief of OEMS & guest, Deputy of OSFM Fire & Rescue Training & guest, President NCAR&EMS Auxiliary & guest, Director of Pension Fund & guest, Legal Advisor & guest, Director of EM & guest, Medical Advisor & guest, Chaplain & guest, Parliamentarian & guest and NCAR&EMS Staff & guests. Members of the Council of State have an open invitation to attend our convention. The Officers have the authority to authorize the payment of registration for the representatives of OSFM & OEMS. Second by Bill Henderson; Motion Carried. (3) Approve to refer department contact information to ADP Small Business Services, which have paid employees for a referral on payroll services. Second by Fitz McKeel; Motion Carried.

Finance Committee:

Henry Sermons / Gary Whitman. (1) Accept Association and Brotherhood balance sheets as of 01-31-2009; Second by Terry Foxx; Motion Carried. (2) Approve 2009-2010 Association Budget; Second by Eddie Haddock; Motion Carried. (3) Approve 2009-2010 Brotherhood Budget; Second by Bill Henderson; Motion Carried. (4) Accept the financial audit; Second by Fitz McKeel; Motion Carried.

Legislative Committee:

Robert Poe. (1) Please remember the Bone Family as, Roger Bone passed away recently. His son Fred is carrying on the business and is continuing to work for the association. (2) Reviewed the bills that had been currently introduced and that were being tracked that involved or potentially involved emergency services.

Membership Committee:

Tommy McNeill. (1) Seven new departments. (2) Four closed. (3) 554 squads in Association. (4) 21,841 paid members. (5) 229 Squads in the Brotherhood with 5705 members, 713 individual members, total membership 6418. (6) Information about the demographics of our association over the last two years presented. (7) Information presented about the amount of services provided from departments that have "fire" or "emergency services" in their name.

Personnel Committee:

Jeff Hinshaw / Gary Whitman. No report.

Credentials Committee:

Jerry Bradshaw. (1) All Directors elected in odd numbered years will be up for election this year. (2) Area 10 is currently the only area that has not had a director file. (3) Commander and Vice Commander positions will be up for election this year. If interested please send in an application.

Constitution Committee:

Glen Cowan. (1) Presented for information a copy of the proposed constitution changes as they would be voted on at convention.
Proposed Changes To Constitution and By-Laws.

Manual page 15

1.5.4 Section 4: Appointive Area Officers Subsection A: Alternate Directors

Each Area Director (strike shall) (Insert may) appoint an Alternate Director to serve during his/her two (2) year term. Such appointments do not require approval of the Area Squads. The Alternate Director shall serve at the pleasure of the Director, but only during the Director's term in office. Only individuals not less than 18 years of age who are either members in good standing of the Association or an Association squad within the Area may serve as an Alternate Area Director.

Manual page 20

1.6.3 Section 3: Board of Directors

The Board of Directors shall meet (strike three (3) (Insert two (2)) times per year, with one of these meetings to include the Association's Annual Convention. Special meetings of the Board of Directors may be called by the Commander or upon written request of a majority of the board members. Any member of the Association shall have the right to address the Board of Directors.

Related Sections:


Article V, Section 1: Elected Association Officers
Article V, Section 3: Elected Area Officers


Article II: Officers and Employees Duties and Remuneration
Article III, Section 3: Board of Director Members
Article V: Voting

1.6.4 Section 4: Area Meetings

Area directors (strike shall) (insert may) hold meetings at their discretion or within thirty (30) days of a petition by a minimum of ten (10) percent of the area squads.

Related Sections:


Article IV: Organization
Article V, Section 3: Elected Area Officers

Standards and Training Committee:

Relief Fund Committee:

Gary Whitman. (1) Met 2-21-2009. (2) Reminded everyone to pass along the scholarship recipients need to follow the rules so that they will be able to receive their scholarships. (3) Scholarship applications are online and go off 3-31-2009.

Rescue Competition:

BLS Competition:

Tommy McNeill/Allen Johnson. (1) Eleven Judges participated in the BLS Judges Evaluation on February 21, 2009. (2) Time limits will be placed on the problems. (3) Next BLS Judges Evaluation will be held in Asheboro at Randolph Community College on May 02, 2009 at 0800.

Special Committees:

Long Range Planning Committee: Anita Cox / Robert Poe. (1) With the building being complete the mission of the committee has been fulfilled and will disband. (2) One recommendation was left and that was to allow Gordon to have the flexibility to hire someone if the right person comes along.

Convention 2009:

NCAREMS. Gordon A. Joyner. (1) June 25-28, 2009, Greenville Convention Center, Greenville, NC. (2) Contracts have been signed. (3) All information is on the web page.

Convention 2010:

NCAREMS. Gordon A. Joyner. (1) April 15-18, 2010, Greenville Convention Center, Greenville, NC. (2) Contracts have been signed. (3) All information will be put on the web page.

New Business:

Gary Whitman. (1) Dean Wall is retiring as Chaplain of the association. Motion for Carnie Hedgepeth to become Chaplain; Second Robert Poe; Motion Carried.
Tommy McNeil announced that he would be running for Commander.
Robert Poe Announced that he would be running for Vice Commander.
Terry Foxx presented a power point program in celebration of the Joel's Birthday.


Motion to adjourn Bill Henderson; Second by Glen Cowan; Motion Carried.


Gordon A. Joyner/Executive Director

(Not official Until Approved by the Board of Directors.)

Meeting Minutes for February 22, 2009

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