NCAR&EMS Board of Directors, Meeting Minutes

Meeting Minutes for January 25, 2004


NC Association of Rescue & EMS, Inc.
January 25, 2004
Lumberton Emergency Rescue, Lumberton NC
Commander Robert Poe called the meeting to order.
Invocation was given by Chaplain Dean Wall.
Welcome was given by Chief Roger Taylor of Lumberton Emergency Rescue.
The Auxiliary was excused for their meeting.
Adoption of order of business; motion by Henry Sermons; second by Terry Foxx; motion carried.
Guests were recognized; Allen Johnson with OEMS.
Roll call showed 15 Directors, 5 Alternates, Commander, Vice Commander, and Secretary-Treasurer present.
Minutes of Directors and Convention meetings. Motion to approved by Bill Henderson; Second by Tommy McNeill; motion carried.

Old Business:


Agency Reports:


No report. Information will be covered in the Rescue Competition report.


Gordon Joyner E-Mail from Darlene Johnson, Emergency Services Coordinator. (1) NCEM has added two new people to our Division. Scott Bullard came from DENR, Air Quality and was one of our SERT members for DENR. He is the new Unit Supervisor for overseeing the RRT, RMP, EPCRA, REP programs. (2) Doug Boyd has been moved from our Homeland Security Grants Program and is now the new RRT Coordinator. (3) The seven RRT's will be coming up for bids this year and new contracts will hopefully be signed by June 30th. Specification bid packets were sent to the teams in December. Bidders must have the bid packages returned to EM by April 16th. Bid Approval Committee makes recommendations to the Director and Secretary on April 27th. Secretary Beatty selects the successful RRT Teams on May 3rd. (4) From January 7th through the end of April; each RRT will be assisting the State Highway Patrol in conducting training on the RRT's and their mission, how to request and RRT and what their capabilites are. Each Trooper in NC will be given a tour of the truck and see a demonstration of the specialized equipment on board. (5) Homeland Security Grant Funds; the 2002 grants, most counties are spending their money as projected; some are being asked to speed up the process.(6) The 2003 grant monies. The MOA's and the instructions are in the counties. (7) The 2004 grant monies received by NCEM is going to be $41 million. $8 million will remain with the State and $33 million to the local counties. First Responders can apply for these monies through their local EM Office. Instruction packets for the 2004 money will be ready in March. An additional 12.2 million is going toward the Law Enforcement Terrorism Prevention Program and will be managed by the Governor's Crime Commission. Citizens Corp will get $860 thousand which will be administered by the Governor's Office. Complete information on the grants is on the web site, click on Homeland Security. (8) Next USAR class is scheduled to be taught at the Charlotte Fire Academy, March 29th through April 9th.


Allen Johnson OEMS. (1) Deadline for current HRSA Grant is January 31, 2004. (2) SMAT Train the Trainer course will be offered at SORT March 15-19, 2004. (3) SMAT III team applications must be in the office by February 6th, 2004. (4) SMAT I, II and III trailer prototypes are available for display. Go to the web site for information on locations. (5) Medical Director's course will be March 10th, 2004 in Raleigh. (6) Marion Allen will retire February 1st, 2004. Marion has been secretary for three OEMS Chiefs.

Boards & Commission Representative Reports:

Certification Board:

Henry Sermons. (1) meets quarterly (2) next meeting 1-28-2004 at Pincroft-Sedgefield Fire Dept in Greensboro.

Rescue Sub-Committee:

Terry Fox. (1) ERT Assessment Centers. (2) Updates on the one held at Sampson Community College and Southwestern Community College. Next Assessment Center will be at Wilkes Community College February 27 - 28, 2004. Information is online at DOI's web site. (3) Surface Water Tech current ART Tech course was renamed to Surface Water Tech to comply with NFPA 1006, 2003 edition. (4) Will grandfather in the Surface Water Tech Instructors who have meet the requirement since the program started. (5) Structural Collapse Tech is currently under development. (6) The Agricultural Program was approved by the Rescue Sub-Committee and Certification Board to develop our own program. (7) Mountain Rescue March 26-27-28, 2004 Stone Mountain State Park. (8) Rescue College April 23-24-25, 2004 and April 30, May 1-2, 2004 Gaston Community College.

EMS Advisory Committee:

Robert Poe. (1) Cabarrus County EMS, Catawba County EMS, Halifax EMS and Nash County EMS were approved as model systems. (2) Epinephrine pen 1-1000 is all that is authorized to be used by EMT Basic. Staff was asked to bring back recommendation to allow EMS personnel to draw up the epinephrine dosage due to the expense of the pen. (3) Data task force has been appointed. Will look at the National data sets. (4) Ambulance providers will have first priority for defibrillators on the $276,000 grant then QRV's and First Responders.

Fire & Rescue Commission:

Robert Poe. (1) Doug Lowe and Billy Winn have been appointed to the Commission. (2) Approved the development of an Agricultural Rescue Program. (3) Federal Government will require credentialing of Fire and Rescue Personnel with ID's for those responding to a national emergency. (4) The $3000 tax credit bill did not pass.


Dean Wall. (1) The fund is sound. (2) Rates will be the same. (3) Held a two day work shop in November to plan for changes over the next several years. (4) Renewals will be sent to the Insurance Agency and cc to the departments. (5) Premiums must be paid by July 1st; if not members will not have workers' compensation coverage. (6) Our safety programs seem to be helping to reduce claims. (7) Departments with a lot of claims will be worked with to make sure they have good safety programs and a safety officer.

Committee reports were given as follows:

Advisory Committee:

Gary Whitman. (1) Convention guest list. Chief of OEMS & guest, Deputy of OSFM Fire & Rescue Training & guest, President NCAR&EMS Auxiliary & guest, Director of Pension Fund & guest, Legal Advisor & guest, Director of EM & guest, Medical Advisor & guest, Chaplain & guest, Parliamentarian & guest and NCAR&EMS Secretaries & guests. Members of the Council of State have an open invitation to attend our convention. The Officers have the authority to authorize the payment of registration for the representatives of OFSM & OEMS. Second by Bill Henderson; motion carried. (2) State subsistence rates and our perdiem policy was presented for information.

Finance Committee:

Henry Sermons. (1) Accept balance sheets for the NCAR&EMS and Brotherhood for 12-31-2003. Second by Fitz McKeel; motion carried. (2) Accept proposed budget for NCAR&EMS. Second by Bill Henderson; motion carried. (3) Accept proposed budget for Brotherhood. Second by Tommy McNeill; motion carried. (4) Accept audit report. Second by Dean Grigg; motion carried.

Legislative Committee:

Henry Sermons. (1) PSO benefit to include death from heart attack within 24 hours passed. Special thanks to Rep Bob Ethridge for all his work on this bill. (2) May seek legislation to curb the excessive number of data points that OEMS is proposing to require and the submission by electronic format with PREMIS. (3) Objections were filed with the Rules & Review Commission and the Joint Legislature APA Over Sight Committee will look at the rules. (4)Pension Board will meet February 18th, 2004 at the State Treasurers' Office.(5) Follow State & Federal legislation on our web site.

Membership Committee:

Gary Whitman. (1) Ten new departments. (2) Four closed. (3) One Association & one non Association have not filed. (4) Eleven departments were late in filing. (5) 522 squads in Association. (6) 18,062 paid members. (7) 235 Squads in the Brotherhood with 5,387 members, 529 individual members, total membership 5,916. (8) Committee members are to be commended for all their work on the standards, it took many hours and miles. (9) All standards are online at our web site.

Publicity & Public Relations Committee:

Gary Whitman. (1) Let your voice be heard. Keep the media informed about your operations. (2) Several press releases have been sent to the office.

Personnel Committee:

Robert Poe for Sprunt Hall: (1) Committee has met with Secretary/Treasurer and have agreed on a two year extension of the employment contract with option to renew. Second by Bill Henderson; motion carried. (2) Recommend working toward aquiring additional staff for the office. (3) Need to approve member at large position on the Personnel Committee. (4) Recommended Kim Haddock; Second by Terry Foxx. Motion carried.

Resolutions Committee:

Robert Poe for Angie Callihan; No report.

Mutual Aid Committee:

Robert Poe. (1) Make sure you have your officers and equipment updated and on file with the office. (2) Know the mutual aid guidelines and follow them. They are online at our web site.

Relief Fund Committee:

Robert Poe. (1) Grade reports must be in by February 10th, 2004. If not scholarship will be forfited and given to someone else.(2) Scholarship applications are online. They must be filled out online, down loaded and submitted to the office with the proper documentation. (3) One accidental death from Greene County. (4) One dismemberment from Iredell County Rescue.

Rescue Competition:

Terry Foxx. (1) Two sites have been approved; Corpening Square and RJR parking lot. Corpening Square will be the first choice. It's about two blocks from the hotel. (2) Equipment list is being prepared. (3) Richard Caudill is working on the Rescue Challenge. (4) Rescue Judges Evaluation will be held August 14-15, 2004 at Winston Salem Rescue Squad. (4) Judges entry deadline 8-1-04. (5) Deadline for Rescue & Rescue Challenge entries 8-1-2004. (6) Proposed changes in some of the Rescue rules were presented. Second by Henry Sermons; motion carried. (6) Rules will be online.

BLS Competition:

Gary Whitman/Allen Johnson. (1) BLS evaluation was canceled. Only two were registered and they will go to the June evaluation. (2) New BLS evaluation tape is ready. (3) Next BLS evaluation will be June 12th at Beaver Lane Fire & Rescue in Marshville.

Special Committees:

Convention 2004:

Association. Gordon A. Joyner. (1) Dates September 23-24-25, 2004 in Winston Salem, NC. (2) Adam's Mark host hotel. (3) Party Time-Party Time DJ on Friday and Saturday nights. (4) All information is linked to web site on our web page. ( Hotel, Competition Entries, Registration and Schedules are all online.

Convention 2005:

Association. Gordon A. Joyner. (1) September 29-30, October 1, 2005 in Winston Salem, NC. (2) Contract has been signed with convention center. (3) Hotel contracts have been signed. (4) All information will be put on the web page.

New Business:

(1) McDowell Community College Rescue School will be held March 20 & 21, 2004. (2) Blue Ridge Community College Fire & Rescue will be held August 5 & 6, 2004. (3) Motion by Gary Whitman to remove Clayton Strickland from the BOD for not complying with the By-Laws 2.3; Article III; Subsection C; second by Billy Winn; Motion carried. (4) Long range planning committee. Anita Cox Chair; and members Fitz McKeel, Gary Whitman, Henry Sermons, Sprunt Hall. (5) Motion to increase dues by $2 for staff and facility enhancements by Terry Foxx. Second by Bill Henderson; motion carried. (6) ERT which now meets NFPA 1006; 2000 Edition will be revamped to comply with the new RT program to comply with NFPA 1006; 2003 Edition. (7) Four RT pilot programs are being run for evaluation and qualification of instructors. (8) This will not change our minimum standards.


Motion to adjourn by Billy Winn. Second by Terry Foxx; motion carried.


Gordon A. Joyner/Secretary-Treasurer

(Not official Until Approved by the Board of Directors.)

Meeting Minutes for January 25, 2004

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